Careers

Open Positions

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Office Manager/Executive Assistant (Part Time)

The Office Manager/Executive Assistant coordinates the day-to-day operations and functions of CAPTERRA, as well as the day-to-day maintenance of the Captives that CAPTERRA manages.

The Office Manager/Executive Assistant reports to the President and serves the CAPTERRA team.

The Office Manager/Executive Assistant for CAPTERRA helps make its operations and customer service of CAPTERRA the best it can be.

The office management functions of this position include:

  • Scheduling meetings and managing calendars
  • Covering phones
  • Managing travel
  • Contacting vendors when we have issues with phones, e-mails, or the shared drive
  • Sending cards
  • Ordering supplies

The major items to manage for each client are:

  • Invoicing
  • Corporate governance
  • Drafting documents for Board meetings
  • Keeping files up to date
  • Reviewing documents
  • Planning meetings
  • Drafting Stewardship/Mid-Year Review reports

The position requires the following skills:

  • Bachelor’s Degree, preferably in business, finance, accounting or English
  • 3-5 years of office management or administrative experience is preferred
  • Demonstrated success in providing administrative assistance to a senior executive is also a plus
  • Experience in a services industry (including insurance) is helpful but not required
  • Excellent written and verbal communication skills with superior grammar
  • Meticulous organizational skills
  • Advanced level computer skills in the Microsoft Office Suite including MS Word, Excel and PowerPoint, and the Internet; comfort with mobile technologies
  • Have the ability to work with little or no supervision, meet deadlines, prioritize assignments, provide recommendations and effectively communicate updates;
  • Be self-motivated and proactive in managing longer-term or ongoing administrative projects in balance with daily routine;

CAPTERRA is headquartered in Coraopolis, PA and has a second office in Charlotte, NC. The firm operates in a hybrid work environment with 2-3 days remote.